Open Roles and Responsibilities
| Title | Status | Time Commitment | Type | About | What does success look like? |
|---|---|---|---|---|---|
Empty | ~5-10 hours per week | Social eventsProgramming coordination | • Coordinates the Friday dinner and the events kicking off the weekend
• This should be a big group dinner that happens at the lighthouse every Friday and the idea is we all congregate there and everyone needs to be there by Sunset when we announce the order of events for the weekend. It’s a way where everyone can start off their weekend together and knows what is going on.
• This person should be able to pull in volunteers to help with making this a fun evening and potentially switch who helps weekly. The volunteers could be Kiki’s staff or people from the community depending on the task
• Coordinate with Kiki’s catering for all the food
• Coordinate with sub-event leads to work out schedule and any special events that can happen out at the lighthouse (talks that evening, potential DJ or band etc.) as the weekend kickoff should be about fun
• How do you help people that are relevant meet one another | Success for the Friday Programming event lead would be indicated by high attendance, positive feedback from attendees, engaged volunteers, a well-coordinated schedule with special events, and meaningful connections made between attendees. Ultimately, success would be measured by how well the event brings people together and fosters a sense of community for the start of the weekend. | |
Empty | ~5-10 hours per week | Food and beverage | • Coordinates with the events manager on all the food for the weekend. Ideally from Lustica Bay
• Work with Kikis for all side event catering | Success for the event catering lead would be indicated by timely and high-quality coordination of food for all events throughout the weekend, positive feedback from attendees, smooth service, and cost-effectiveness. The catering lead's success would be measured by their ability to provide delicious food within budget and dietary needs of attendees. | |
Empty | Commitment towards the end, only a few hours per week | Sports race coordination | Someone who can organize a multi-event race at the end of the time together so that it is something people work up to from an exercise standpoint | Success for the End of May Race Organizer would be indicated by their ability to organize a multi-event race that participants have worked up to from an exercise standpoint. The organizer should be committed towards the end of the program and able to dedicate only a few hours per week towards planning and coordination. Success would ultimately be measured by the successful execution of the end-of-program race and positive feedback from participants. | |
Taken; Cat-Thu | ~5 hours per week | Co-working space coordination | • Makes sure there is enough co-working space, wifi works and there are enough adapters, power outlets etc.
• Set up our own wifi, starlink? contact elon.
• Wants to go above and beyond to help make the co-working area the most productive and deep work centered space. Wants to help with people having “check-in” buddies of their priority initiatives, pommodoros for people to do in groups, silent zones etc.
• Call box pods
• Large screens for people to plug into | Success for the Co-working Space Coordinator would be ensuring that the co-working space is well-equipped with enough space, functioning wifi, adapters, power outlets, and amenities like call box pods and large screens. The coordinator should also go above and beyond to create a productive work environment with initiatives like check-in buddies, pomodoros, and silent zones that facilitate deep work. | |
Empty | ~10-15 hours per week | Tech/AV | Organizes sounds and lights | Success for the Technician role would be indicated by their ability to effectively organize sounds and lights for events. The technician should be able to set up and operate equipment smoothly and without disruption, creating an engaging and enjoyable experience for event attendees. Success would be measured by positive feedback from event organizers and attendees. | |
Empty | ~5 hours per week | Programming coordination | On Sunday after final event, get everyone together for announcements for the week and to have people volunteer on an app for signing up to support with different initiatives for the week | Success for the Sunday Logistics Coordinator would be indicated by their ability to successfully coordinate the end-of-week announcements and volunteer sign-up process. The coordinator should be able to effectively communicate upcoming events and initiatives to attendees, and encourage engagement and participation through the volunteer sign-up app. Success would be measured by high levels of engagement and participation in upcoming events and initiatives throughout the following week. | |
Empty | ~7 hours per week, but more like ~10 hours at the start | Housing | • Ideally Lustica Bay based support who has connection and incentive to get housing for people and coordinate with us based on sign ups through the app
• Someone who knows where all different people are staying
• Share map of all relevant things for people and how to get to different areas from where they are staying
• Manage any issues people have in their homes | Success for the Housing Support role would be indicated by their ability to provide effective support for attendees with housing needs. The coordinator should be able to secure housing accommodations for attendees, maintain an accurate map of attendees' housing locations, and manage any issues that may arise during their stay. Success would be measured by positive feedback from attendees regarding their housing arrangements and effective resolution of any issues that may arise. | |
Taken; Jesse | Only at the start, ~10-15 hours total | Programming coordination | Organizes everyone that is there full-time into “houses” of say 25-50 people. These could be groups that workout together at the same time (way we make use of the space effectively), compete in the different sports leagues and others on their teams can go cheer on etc. Gives a sense of community you can opt-in or out of as and when necessary without feeling like you will miss out if you don’t have this group | Success for the Team Creation Coordinator role would be indicated by their ability to effectively create teams and foster a sense of community among attendees. The coordinator should be able to organize attendees into groups or "houses" that participate in activities together, such as working out or competing in sports leagues, and encourage participation and engagement among team members. Success would be measured by positive feedback from attendees regarding their experience with the team creation process and their level of engagement and satisfaction with their designated team. | |
Taken; Jesse | Only at the start, ~10-15 hours total | Programming coordination | Create groups of 4-8 so that everyone has a solid group of people they can connect with or ask questions to in a smaller more intimate setting | The organizer should be able to strategically group individuals based on common interests or backgrounds, creating an environment where attendees feel comfortable asking questions and engaging in more intimate conversations. Success would be measured by positive feedback from attendees regarding their experience with their designated pod and their ability to form meaningful connections with others. | |
Empty | ~3 hours per week | Social events | Volunteers to each take a dinner every wednesday night with their pod, this means someone who feels comofrtable managing a group to host and cook for and with and will activate their group every week. this group of 8 could rotate or split 4 and 4 each week with another group but this gives people a more intimate experience once a week to look forward to | Success for the Wednesday Night Dinner Organizer role would be indicated by their ability to coordinate volunteers to host and cook for a designated group each Wednesday night, creating an intimate and enjoyable experience for attendees. The organizer should be able to effectively manage the rotation and scheduling of groups to ensure a consistent and enjoyable experience for all attendees. | |
Taken, Ilana | ~5 hours per week | Tech/AV | Someone who owns the Discord | Success for the Discord role would be indicated by their ability to effectively manage and moderate the Discord channel, ensuring that it remains organized and free from spam or inappropriate content. The organizer should be able to facilitate engaging conversations and foster a sense of community among attendees on the platform. | |
1.5 hours twice during Zuzalu. | Social eventsProgramming coordinationFitness Programming | Group programing to assess functional health and level of fitness. Opportunity for some friendly competition and to self-assess areas of success and improvement. Includes balance, strength, endurance, heart rate recovery, grip strength: a combination of evidence-based measures and group-friendly exercises. Each participant will need a method to record results and a heart rate monitor. Will need space for exercise. Coordinate with Danielle on exercise choices. | Success looks like participants enjoying a group exercise event and being supplied with a measure of their fitness at this time, isolating areas for improvement. Opportunities are made for participants to engage socially and connect for continued fitness engagement. | ||
~2.5 hours per week | Social eventsProgramming coordination | Volunteers to lead support group and education on top Longevity eating styles: Need 4 volunteers (one each) that are experts at: ketogenic diet, Intermittent Fasting, Plant-based diet, Mediterranean diet. Daily group meetings each morning for ~15 minutes to offer advice and answer questions. Danielle will support March 25-April 1 and May 6-15. Danielle will provide basic info sheets. | Attend group meetings. Present opening words, intention, inspiration. Offer group to share experiences, successes, challenges, questions. Once weekly on Sunday morning welcome participants and explain this lifestyle. Success looks like group participants are given the tools and support to reach their goals (trying a new way of eating) | ||
on demand | Fitness Programming | Helping gym-goers with equipment usage, providing general fitness guidance and tips, assisting with cleaning and maintenance of the gym space, and possibly organizing fitness classes. The volunteer may also be responsible for promoting a positive and inclusive gym environment, encouraging healthy habits, and fostering a sense of community among atendees | Success can be measured in various ways depending on the personal goals and objectives. for example: increased knowledge and understanding of fitness principles, nutrition, and healthy habits. |